When electronic mailboxes are not monitored, the risk is real
Companies receive daily tax notices, communications, and notifications through federal, state, and municipal electronic mailboxes. These messages have legal deadlines and a direct impact on tax compliance.
When monitoring is not continuous and centralized, the result is missed deadlines, exposure to penalties, and risks that are often only identified too late.
Important communications are scattered across different portals and go unnoticed.
e-CAC | DTEs | DJE | state and municipal DETs require constant manual checks.
There is no clear control over who read the message, when it was read, and what action was taken.
Processes based on human access increase errors and rework.
How we monitor electronic mailboxes
We automate the entire process of tracking tax communications, from message capture to the creation of actions for the responsible teams.
1
Continuous monitoring of official electronic mailboxes
Automated connection to all tax communication sources.
2
Centralization of messages and attachments
All documents organized in a single secure environment.
3
Automatic alerts and tasks for teams
Smart notifications and automated assignment of responsibilities.
Main module features
Features designed to eliminate risk, automate processes, and ensure full control over tax communications
Municipal, state, and federal notices and communications
Automatic monitoring of federal, state, and municipal tax communications (DTEs | DJE | DET), ensuring full visibility and deadline control.
Automatic capture of message attachments
All attachments from tax messages are automatically captured and stored in an organized and secure way.
Customized reading schedule
Define reading schedules, adapting mailbox monitoring to your operational routine.
Automatic email alerts
Receive alerts whenever new messages are identified, drastically reducing the risk of missed deadlines.
Automatic tasks for teams
Automatic task creation from notices, with assigned owners and progress tracking.
Significant reduction in tax risk
Eliminate blind spots and gain full visibility into official communications
Elimination of manual access to official portals
Full automation of the consultation and monitoring process
Traceability of communications
A complete and auditable history of all tax interactions
More time for analysis and decision-making
Focus on strategy while the platform handles operations
Choose eStracta as the governance layer for your operation
eStracta was built to support complex operations in legal, tax, and regulatory environments, combining robust technology, human support, and a flexible business model aligned with the reality of large enterprises.
Nationwide coverage, over 1,000 active digital agents, and a secure, scalable SaaS platform designed for governance
Human support and unlimited training to ensure adoption and long-term success
Flexible subscription with no long-term commitment, costs proportional to your operation, and fast implementation
Companies that live legal, tax, and regulatory compliance in practice
Companies with high legal, tax, and regulatory complexity trust eStracta to reduce risk, gain efficiency, and elevate their governance standards.
“Previously, accessing all DTEs took an entire day. Today, I can do everything in less than 30 minutes.”
Marco Fonseca
Cargill
“eStracta centralizes tax messages from multiple sources, manages clearance certificates and state registrations, optimizes our time with reports and dashboards, delivers governance, and has a team that is very open to listening to the customer.”
Flavia Kurhara Lobo
Mercado Livre
